DV Coach FAQ Page – Answers All your Questions

DV Coach FAQ Page – Answers All your QuestionsPlanet Hoops2018-07-28T09:26:34-07:00

Frequently Asked Questions

ACQUIRING THE SYSTEM

IMPLEMENTATION & SETUP

USING THE SYSTEM

Acquiring the system

Can we use existing equipment?

It may be possible to use the existing hardware and video equipment that you have already. Our consultants would be happy to determine the suitability of your equipment for the Statsmaster /DV Coach system. Existing PC hardware can be used permitting it meets the required minimum specifications. The computer would ideally need to be dedicated for use, although this is not essential. If you plan to use domestic VHS and S-VHS video recorders, their compatibility with the Statsmaster/DV Coach systems is dependent on each particular models interface. Please note that domestic video equipment is not recommended because of the extreme workloads involved.

What is the entry level (starter) system ?

If you simply want to record and print statistics, you can start with a standard data capture and reporting module. This module has a very reasonable annual software licence. Alternatively, If you wish to view and edit video footage the starting point is CD-ROM (MPEG-1) and you can build up to more advanced mediums such as Digital Video and MPEG-2 as necessary and at any stage.

Is it easy to upgrade the system ?

Yes, the systems provided for Statsmaster/DV Coach are designed to be upgradeable, and as they are fitted with state of the art components you will find no trouble sourcing compatible peripherals. Because we recommend the latest technologies, many new features can usually be incorporated without the need to upgrade your hardware. If you do decide to upgrade at any stage the statistics you have collected are 100% compatible with all Statsmaster /DV Coach systems, so you will not lose any data.

Can we use the system live at the match ?

Yes, all of the Statsmaster/DV Coach systems have been designed to work most effectively in an at-game environment. The advances in the power and reliability of Notebook computers, custom keyboards and small printing devices have lead to an increase in the number of fully portable systems we provide. Prowess Sports have also implemented a portable digital video capture unit nicknamed the “black box”. This incredible unit can capture broadcast quality footage for instant viewing and editing at the venue where the match is being played.

Bottom Line : How can we afford a system such as this ?

The first and most obvious option when purchasing a Statsmaster/DV Coach system would be an outright purchase which gives you total control and ownership of the equipment and the only recurring cost would be the software licensing and servicing. The hardware becomes an asset of the club. Because the system has varying levels of sophistication, an alternative form of purchase may be to start with a very basic version such as statistics capture and reporting and gradually work up to the ideal solution. Because of the modularity, there is no problems or issues in adding options and hardware as you can afford it. An extremely attractive option that is popular with businesses is upgradeable leasing the gives you a nice easy payment scheme and the advantages of rent/lease agreements.

What are the advantages of “Upgradeable Rent/Lease” Plans ?

Repayments can be made to suit your budget on a monthly basis
Flexibility in the terms of the agreement (24, 36 or 48 months)
Excellent tax advantages (rental items are a valid tax deduction)
You have first option to purchase the equipment at “fair market value” on conclusion of the contract
Flexibility in upgrading if additional new equipment is required. Simply add it and the repayment figure is · adjusted without having to arrangement new documents
Option to include you own equipment if desirable

Can we put our own equipment on the rent/lease plan ?

Yes, if you wish, you could arrange to put other equipment under the same agreement, however it would need to be qualified based on age and market value.

If we use our own equipment, what are the minimum requirements?

Should you decide to source your own equipment, the specifications that need to be followed are:

Desktop PC Configuration

Pentium 4 1.8Ghz or greater
256MB RAM
40 GB Enhanced IDE Hard Disk (or greater)
at least one available RS-232 com Ports
56K modem & Internet connection to ISP (optional)
10/100Mbps Network card (optional)
High resolution XVGA screen (15″ or 17″)
Windows 98/NT, 2000, ME, XP
Fast laser or ink-jet printer

Notebook PC Configuration

Pentium 4 1.8Ghz or greater
256MB RAM
40 GB Enhanced IDE Hard Disk (or greater)
USB/Firewire Ports
56K modem & Internet connection to ISP (optional)
10/100Mbps Network card (optional)
High resolution XVGA screen (15″ or 17″)
Windows 98/NT, 2000, ME, XP
Fast laser or ink-jet printer

Video Recorders & Camcorders

Panasonic & Sony are the preferred manufacturer
Panasonic AG-4700 is the preferred model
Any VCRS or Camcorders with RS-232, RS-422 or lanc control should be suitable
Must be minimum S-VHS quality
Must be professional quality equipment
Domestic recorders are not suitable for automated use

What are the essential purchases ?

It is possible to use your own suppliers for certain hardware and video equipment, however it is not recommended as it typically can raise support issues when a problem occurs with regards to responsibility. Nevertheless it can be arranged as long as the equipment strictly adheres to the specifications provided, which is essentially similar to the equipment that would be provided by ProWess.

The essential purchases that cannot be varied are for the following items:

Statsmaster/DV Coach software licences
Custom Keyboards
Digital Video Capture hardware
Installation, training and configuration
Cabling & connections

What do we get for our investment ?

Apart from the intangible improvements in your system operations, the following benefits and entitlements can be received:

High quality computer hardware – (either desktop or notebook) as specified
Appropriate modem and networking where necessary
Professional quality video equipment as specified
“Black Box” interfaces for the video equipment
All annual software licences, support & upgrades
Custom stats entry keyboard
All cabling & connections
1 day’s installation of the system at your offices
Configuration & setup of your own keyboard and statistics for private club usage
1 day’s training (by appointment)
Free technical phone support
Reduced rates for on-site support and other consultancy services
Invitation to attendance to any organized seminars regarding Stats & video editing
Full 12 month RTB warranties

Technology is constantly changing – Should we wait ?

It is always a concern to purchase technology with the knowledge that a new exciting innovation is just around the corner which will make your system out of date. The general philosophy adapted by most business is “buy for today, rather than wait for tomorrow” as many of the new technologies are still under development and in some cases released before they are ready. The key will be to have a flexible arrangement so the if new innovations are introduced, it is easy to upgrade. The Statsmaster/DV Coach system is not only ready for use today but also will be capable of incorporating the innovations of the future.

Implementation & Setup

How long does it take to set up such a system ?

We allow a full day for installation but typically it would take 3-4 hours to install the software, configure the video recorders and test the cabling. There may be additional setup involved for unusual circumstances.

Can we design and record our own statistics and interpretations ?

The system provided is designed to give your coaching staff the flexibility to create their own specific statistical profile, codings and descriptions. Our consultants can help you design your own private system that could be used in conjunction with a bureau service, or as a totally separate statistics system. As an additional service, Prowess Sports specialise in designing custom reports so we can supply you with the specific data you need in the format that you desire.

How much training is required for the system ?

If your operator has basic experience in using PC/Windows systems, we would allow one full days training for basic concepts and usage of the system. Advanced topics can be covered down the track as experience with the system increases. If you wish to do your own CD production then we would recommend an additional day of training.

How long from time of order can we get up and running ?

Assuming there are no delays in equipment being supplied, a typical implementation would take 2-3 weeks from time of order. Realistically, a finished implementation takes about 4-5 weeks as some components will take longer to arrive than others. In certain circumstances we may opt for a staggered implementation so you can start getting familiar with the system while you wait for the other components to arrive. Statistics & keyboard design can occur almost immediately.

What if we have a change of coaching philosophy or wish to adjust our methods ?

No problem – in most cases you can add or modify the statistics and interpretations at any stage. The only consideration to keep in mind relate to any conflicts that may arise with your existing data and historical records.

Using the System

What type of personnel does the club need to operate the system ?

Any system of sophistication requires experienced operators and the Statsmaster/DV Coach system is no different. It is easy to use the basic features of the system, but to maximize it’s usage, someone in your club will need to take responsibility for the system. Typically one of the assistant coaches, club administrators or statisticians. A reasonable level of computer knowledge is recommended but not essential, as long as they are prepared to learn. Our technical support staff will be on call at any stage to assist and training sessions can be arranged to suit your staff. Many clubs are now hiring a full-time statistician / video operator who is solely responsible for this area.

Coaching is traditionally “gut feel”- why do we need this type of system?

As a coach, your decision making processes are driven by your instincts and experience and certainly these systems are not designed to replace these aspects. Statsmaster/DV Coach will assist greatly in reinforcing your views or feelings. Also when discussing points with your players and coaching staff, it is often useful to have some statistical and visual facts to back up your statements, Statsmaster/DV Coach will provide these elements in a fast, efficient manner. There will be certain tasks your coaching staff would do in preparation for upcoming matches and Statsmaster/DV Coach will cut down the time required for this preparation.

What about “Information Overload” ?

Introducing systems such as these will increase the amount of statistical information at your fingertips quite significantly. A certain school of thought suggests this “information overload” may confuse or complicate your preparation. A balance needs to be struck whereby you use the data selectively and that the statistical information becomes a vital coaching aid. The video analysis is a different case, where it will give an opportunity to quickly focus on specific aspects of performance without having to watch hours of unrelated footage. This feature will save valuable time and greatly enhance your ability to get the message to your players and staff.

How would we use a bureau service ?

Although you have the capability to chart and record your own matches, situations will occur where it will be more convenient to get it done by a bureau service. There may also be a chance that a match you are interested in has already been recorded and marked and you simply order it via the internet. If you wish, you can send your video of the match to the bureau and it will be charted and promptly returned with match data, reports and the footage burnt to CD’s).

Can we use the system for scouting opposition ?

Yes, this is one of the primary uses for this type of system and with the added advantage of accessing the bureau service, you can get a very quick review of your upcoming opposition’s profile both statistically and by accessing video footage

How can we use it for marketing purposes ?

Some clubs are creating season highlight footage on CD/DVD for their sponsors. Also video clips can be made available very quickly for use on the internet. Using the professional editing and titling packages available (eg. Adobe Premiere), you can provide a very professional looking presentations incorporating your team’s video footage. Our consultants would be happy to advise you on the entire range of software and hardware options relating to this kind of video production.

Can we recall and review old matches at any stage ?

Once recorded on the PC, the match data is effectively a permanent record that can be quickly referenced at any stage. The video footage is stored on video tape or CD-ROM which will form the basis of a comprehensive and convenient library.

How soon after match completion can we get our CD’s or video footage ?

Depending on your requirements, you can request CD footage from a priority service 1-2 hours after match completion. Copies of S-VHS tapes could be made available in the same time frame if booked ahead. Ultimately the same availability can be expected for DVD technology.

How do we develop our own “private” coaching system ?

If you have the in-house knowledge and expertise of the system, you can certainly do-it-yourself, however in most cases ProWess will appoint one of our experienced technical support personnel to work closely with your coaching staff and develop a system to exactly suit you coaching methodology. This includes keyboard design, statistical profiles, specially presented reports and video editing configurations. It should be noted that the system will cater for 90% of your special requirements and the balance may require custom program development, depending on the complexity. Once the system is in place there is no reason why you cannot be self-sufficient and maintain and add changes to the system yourself.

What is the main advantage of going digital ?

It has the potential to improve your efficiency and work throughput by over 50%, giving your coaching staff more time to spend on other aspects of your team’s preparation.

What’s the main advantage of computer controlled VCR’s ?

This will give you total automation of your video editing to the point where you can commence the editing and leave it unattended to get onto other matters. You can also use it to do interactive playing of footage/segments and typical remote control functions (eg. Play, pause, record). It also provides because it directly reads the timecode from the video recorder, you can use this mode to mark /chart the game with 100% accuracy using Electronic Scoresheet, without the requirement of video alignment.

Can we create our own CD/DVD Library ?

Yes, the upgrade to create your own CD/DVD library is quite simple and cost effective by adding a CD/DVD recorder.

When will DVD become a realistic option?

Now! DVD burners and disks have dropped significantly in price and are now within reach of all organisations.

DVD players and recorders are available currently, however the “standards” are still being established and full professional creation of DVD footage has many areas you must become familiar with.

You will need to investigated the ins and outs of DVDs (Eg. Formats – DVD-R, DVD+R, DVD-RW, DVD-RAM, etc…) and decide on which standard to use. ProWess are happy to consult with you and help with your decision.

Can we use multiple video sources ?

Yes, the source of the video footage used is not important and you can use commercial or broadcast footage or your own private recordings using different camera angles, etc. The only consideration is that the recorded footage is uninterrupted.

Yes, the source of the video footage used is not important and you can use commercial or broadcast footage or your own private recordings using different camera angles, etc. The only consideration is that the recorded footage is uninterrupted.

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